Maintenance Manager®

Key Benefits

• Integrated management of Spares and Maintenance
• Compliance to ShipDex specification
• Detailed records of equipment particulars
• Detailed records of Ship Structure
• Full compliance with class requirements
• PMS with Class operational certificates
• Defect Management
• Advance Ship Repairs Management
• Vetting Management
• Ease of use in the shipboard environment, which ensures usability and reduces processing time, through the integration between office and ship, allowing the office to be in control of all maintenance activity in a daily basis.
• Eliminates duplication of work
• Streamlines the maintenance process, providing full audit ability and control
• Reduces unexpected breakdowns and associated high costs
• Informs decision makers of current maintenance jobs status, plans, delays, stock and budget. Built up equipment reliability and cost database, across the whole fleet.
• Keeps decision makers informed on every aspect of the maintenance process (including budget and technical issues) through standard reports and/or alerts (management by exception).

Non-stop operations


maintenanceVector Maintenance Manager is a modular system that manages planned maintenance, defect monitoring, repairs, work specification, dry-docking and follow-up. It is designed to meet the needs of modern marine engineers, superintendents and naval architects in controlling the requirements of both business and legislation.


Features & Modules

Detailed Ship Model

  • The system has a detailed modelling tool for Equipment, Hull and Vessel definition, allowing all necessary information, extracted from books, instruction manuals and drawings of different component manufacturers and yards to be presented in a uniform method. In addition the Vector Maintenance Manager allows the definition and use of multilevel “system codes” and “work types” to be defined and used for fast deployment and cross referencing.

Planned Maintenance

  • Work is planned at equipment, system or vessel level by calendar periods and/or running hours. The job definition includes a task breakdown with instruction, (which may include scanned documents), essential spares and required skills/resources to carry out the work. The system takes into account work jobs, which are combined and includes rules for jobs superseded by other work.
  • Machinery/Equipment-specific wear and tear report forms recording data that can be used in trend analysis 
  • Automated job schedule preparation, based on running hours data, taking into account shifts in machinery utilisation.
  • Ship and office work re-scheduling (e.g. to dry dock). Ship and office materials planning: personnel can review the forthcoming work schedule and order required spare parts and supplies that are out of stock, thus lowering spares and inventory costs. 
  • Ship-based reporting that allows detailed reporting of the work done, spares used, updates the historical records and reschedules the work according the date last done.
  • The system also records usage of spare assemblies such as pistons, utilizing clocks of those components (frozen while at stock) and tracking both the replaced and utilized items.
  • Extensive reporting tools (both static and dynamic).

Defect Management & Repair Specification

  • Office and shipboard registration of defects, with detailed classification on the coding of the defect, its origin, its connection to non conformities, vetting inspection observations and class conditions or class recommendations. The system records spares and supplies required, landing status of the defective component, as well as photographic logs
  • Registered defective items are recorded as distinct cases and the workflow mechanism allows for an evaluation of the defect severity, and planning of corrective actions through the Repair Specification and drydock modules
  • Office-based review of the defects and maintenance jobs that need to be performed within a period and to allocate them, to a repair specification
  • The detailed task breakdown (including the usage of standard repair jobs and maintenance jobs) with the associated particulars and component history, presents the manager a solid evaluation and decision support system, as well as producing a comprehensive set of specifications which can be used for quotations.
  • Further optional modules include quotation inquiry, manual and web-based automated quotation input, comparison and ordering, totally integrated with budget control
  • Monitors the repair in progress, reporting and authorisation for extras, budget control and invoice reconciliation


  • The classification modules allow for consolidation of the certification requirements of different classification societies into a common format, and provides links to the maintenance program. The process is based on shipboard updating of certificates, lowering the office workload and allowing the office to control the current status. The system also links outstanding class recommendations orconditions of class to defects and non-conformities, thus monitoring not only the technical repair aspects but also the ISM requirements.

Vetting & Inspections

  • The system provides an open method for modelling various types of inspection reports, building marking schemas per item and setting out weight factors for each of the items. It has embedded OCIMF library (in its latest version) and allows linking the inspection book items to individuals from the Contacts and Business Associates library (conducting the inspections) as well as with identified equipment and actual working inventory (e.g. machinery).
  • While the above provides a good basis for analysis, a vetting workflow system undertakes the task of initiating an inspection, conducting pre-inspection, evaluating the weak points and recording the observation of the inspector. It also allows for producing the response documents, while it facilitates the corrective action. Recorded observations can give rise to defects and non-conformities whose corrective action is measured using the Vector Maintenance Manager and ISM Manager modules.
  • The system is complemented with a powerful statistical analysis tool in order to monitor the company performance against the requests of the inspectors.

Parameters Monitoring

  • The system provides an open way to build parameter reports, to model wear and tear parameters or performance reports (including non reports and port performance reports). These reports can be linked to ISM documentation, to ensure proper revision and shipboard update, and have multiple alerting options including forwarding to UMS.
  • Statistical analysis tools allow for trend analysis and graphical representation.
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